The Parish Council is required to produce a publication scheme for information availability under the above act. Accordingly be it known that the Core Classes have been adopted by the Parish Council as follows:-

CLASS 1. COUNCIL INTERNAL PRACTICE AND PROCEDURE

a) Agendas and supporting papers for council, committee and committee meetings for any forthcoming meeting is available for inspection at Slough Central Library, Parish Council Notice Boards or by application to the Parish Clerk. Meetings are normally held at the Village Hall Colnbrook as follows:-

2nd Tuesday Each Month - Council Meetings
(Public invited to address the Parish Council as per public session item time on the Agendas).

3rd Tuesday Each Month - Finance Committee Meeting followed by Policy Committee Meeting. (Public invited to observe).

4th Tuesday Each Month - Service Committee Meeting. (Public invited to observe).

NB There is a recess in the month of August and December.

b) Terms of References for Committees.
Policy Committee - To consider and make recommendations to Council with regard to matters affecting the policy of the Parish Council either to vary existing policy in the light of changing circumstances or to establish a policy where one does not exist.

c) Finance Committee - To make recommendations to Council on all financial matters including budgets, precepts, grants, all income and expenditure recommendations from other committees and to provide finance information in conjunction with the Finance Officer, the Internal auditor or the Audit Commission Representatives.

d) Services Committee - To make recommendations and to monitor the 'working' of contracts planning items and other matters relating to the practicality of services to the community.

e) The Emergency Committee - Acts in lieu of the Council to take decisions where the Clerk in consultation with the Chairpersons of the Council, Finance Committee and Policy/Services Committee or in their absence their Vice-Chair to action matters which the Clerk considers cannot, due to reasons of urgency wait until the next meeting of the Committee and/or Council as the case may be.

f) Procedural Standing Orders
See Appendix 1

g) Annual Meeting of the Council
Usually 2nd Tuesday of May

CLASS 2. CODE OF CONDUCT (SEE APPENDIX 2).

Colnbrook with Poyle Parish Council has adopted the National Code of Conduct unaltered. The member's declarations of Acceptance of Office, the Register of Interests or the Register of Members Interest Book may be viewed by arrangement with the Parish Clerk or the monitoring Officer at Slough Borough Council.

CLASS 3. PERIODIC ELECTORAL REVIEW.

Carried out by Slough Borough Council. Last reviewed in conjunction with the National Review in 2001.

CLASS 4. EMPLOYMENT PRACTICE AND PROCEDURES.

There is currently only one employee whose contract of employment is based upon the National Association of Local Councils terms of reference. Should others be employed their contracts etc. will also be based upon the National Agreement.

CLASS 5. PLANNING DOCUMENTS.

All responses to planning applications are contained within the various committee and council minutes published by the Parish Council.

The Parish Council produced a Parish Plan in September 1996 after conducting a comprehensive public survey. (This may be viewed by arrangement with the Parish Clerk).

The Conservation Area survey and documentation may be inspected by application to Slough Borough Council.

CLASS 6. AUDIT & ACCOUNTS

All the functions and financial transactions of the Parish Council are subject to Government Audit under the Auspices of the Audit Commission. The current external auditors are Hacker and Young, St. Alphage House, 2 Fore Street, London EC2Y 5DH. Telephone 020 7216 4600 and the current internal auditor may be contacted through the Parish Council councillors or Parish Clerk. On publication of the notice of audit a parishioner may on application to the Clerk in accordance with said notice view:-

(i) Annual Return Form
(ii) Annual Statutory Report by Auditor (Limited to the last available)
(iii) Receipt/Payments books and Back Statements (Limited to the last financial year)
(iv) Precept Decisions (Limited to the last financial year)
(v) VAT Records (Limited to the last financial year)
(vi) Standing Orders
(vii) Assets Statement
(viii) Risk Assessment Information


R.L.N. Hewson
PARISH CLERK
1 Swallow Gardens
HATFIELD
Hertfordshire
AL10 8QR

NB Please note that a fee may be charged for the provision of this information.

Appendix 1 - Standing Orders

Appendix 2 - Code of Conduct